Enterprise AI & Strategy · AI workshops
AI Workshops for Businesses: Why They Are a Good Choice
Almost every company now uses AI, yet only some see measurable impact. What is often missing is a shared understanding in the team. AI workshops build that understanding in a short time and show where AI helps in everyday work.
Julia Rose
Key takeaways
- According to McKinsey, 88% of companies use AI in at least one function, but only 39% see an impact on earnings.
- A workshop covers fundamentals, real applications, common tools and safe use, tailored to the participants.
- Formats range from a 2.5-hour online session to tool-focused training and a full day for several departments.
- Workshops are a suitable measure to support AI literacy under Article 4 of the AI Act.
Why AI workshops are a good way in
According to McKinsey’s The State of AI survey from November 2025, 88% of organisations regularly use AI in at least one business function, up from 78% a year earlier. Most, however, are still experimenting or piloting: around a third have begun to scale AI, and only 39% report an impact on enterprise-level earnings.
Source: McKinsey, The State of AI in 2025
The real question is therefore how a company uses AI well. Many teams see the potential but do not know where to start. Without a clear starting point, adoption gets postponed or tools are introduced that deliver no real value.
A workshop closes that gap. It gives the team the knowledge to judge what AI can and cannot do, ask informed questions and make sound decisions. And it makes AI accessible to everyone, including business units without a technical background.
What an AI workshop covers
Our standard session lasts 2.5 hours, runs online and requires no prior knowledge. It consists of six building blocks:
- AI fundamentals without the hype: what AI really is today, what it does well and where it falls short.
- AI in practice: concrete examples of how AI streamlines everyday business processes.
- The tools for your team: Microsoft Copilot 365, ChatGPT, Claude and Gemini, plus the prompting basics that turn a vague answer into a usable one.
- From assistants to AI agents: how AI is moving from step-by-step assistants to agents that carry out multi-step tasks on their own.
- Safe use: the habits that keep AI use secure and compliant, including what should never go into a public AI tool.
- Q&A: the team’s open questions, including those about its own industry.
Participants practise with tasks from their own work. A logistics team, for example, learns how AI extracts important information from emails, leaving more time for urgent tasks such as deliveries. Workshops run in German, English or Polish and are led by Agata Chudzińska, CTO and AI Solutions Architect at theBlue.ai, who leads AI projects for companies and public institutions.
Formats for different teams
| Format | Scope | Example |
|---|---|---|
| AI workshop | 2.5 hours online, all six building blocks | Control Union Poland |
| Single-tool session | for example Microsoft Copilot 365 in Outlook, Word, Excel and Teams | GS1 Poland |
| Full day | several departments, each working on its own bottleneck | Real estate developer (under NDA) |
| Executive briefing | accessible sessions for people who make decisions about AI | European Commission, Brussels |
More on content and process on our AI workshops page.
Common concerns and how a workshop addresses them
Data protection
Sensitive data must stay secure, and rules such as the GDPR apply to AI too. A workshop shows which information belongs in which tool and which does not. Clarifying this early prevents problems later.
Cost
Smaller companies in particular are wary of the effort. You can start step by step, for example with tools the company already licenses. Where a process needs more, a purpose-built solution follows.
Employees
Many wonder whether the team will cope with the technology. Clear communication and hands-on practice reduce uncertainty, and the workshop also addresses the concerns of sceptics.
The material was tailored to the specifics of our industry. The structure let participants grasp the foundations and immediately apply the tools in practice.
AI literacy under Article 4 of the AI Act
Since February 2025, providers and deployers of AI systems must take measures to support the AI literacy of their staff. This applies to every company that uses AI, regardless of size. A tailored version of the workshop is one such measure: it covers fundamentals, applications, risks and limits, and we confirm attendance for your records. It is not a legal certification and works best as part of a broader compliance approach. Our article on the EU AI Act gives an overview of all obligations and deadlines.
Workshops we have delivered
- Control Union Poland: generative AI training for sales, recruitment, management and operations.
- GS1 Poland: a Copilot workshop built on exercises from the team’s own workflows.
- Real estate developer: a full day for marketing, legal, technical and operations, including their own GPT assistants.
- European Commission: briefings for the Directorate-General for Research and Innovation in Brussels.
After the workshop
The team leaves with a realistic picture of what AI can and cannot do, and with insights it can apply straight away. Often the idea for a process worth automating comes up along the way. The AI discovery workshop is then the next step: we map the process with your team and deliver a proposal with architecture, timeline and cost.
Request an AI workshop for your team?
Tell us who is joining, from which departments and with how much experience. We tailor the workshop to fit, in English, German or Polish.
Request an AI workshopFrequently asked questions
The standard session lasts 2.5 hours and runs online. There are also single-tool sessions, full-day workshops for several departments and executive briefings.
No. The workshop is designed for mixed groups without a technical background and also addresses the concerns of sceptics.
Microsoft Copilot 365, ChatGPT, Claude and Gemini, plus the basics of good prompting. A session can also focus on a single tool.
Yes. Article 4 of the AI Act requires measures to support AI literacy. A tailored version of the workshop is one such measure, and we confirm attendance for your records. It is not a legal certification.
Julia has been part of theBlue.ai since 2019 and has accompanied the development of AI applications in the enterprise environment since the company’s early days. In her role as Marketing Lead, she works closely with the engineering and consulting teams and makes complex technical topics understandable and accessible for decision-makers.
In her articles, she writes about practical experience from enterprise AI projects, as well as the challenges and opportunities of using AI in companies.