Custom LLM Development · Adapted to your data

Custom LLM development for your data and your systems

theBlue.ai builds custom LLM systems for companies: language models adapted to your documents, your vocabulary and your processes, connected to the software you already run, whether standard products or systems built in-house. They run on-premise, in the cloud or hybrid, wherever your compliance rules require. More than 100 AI projects since 2016.

INSIDE YOUR NETWORK Email PDF / scan Call notes Language model adapted to your data STRUCTURED OUTPUT customerNorthwind items8 of 8 matched delivery14 March addressreview WRITES TO ERP CRM DMS In-house Documents in, structured fields out, inside your infrastructure

Proof

Language models in production, in three numbers

theBlue.ai has delivered more than 100 AI and automation projects since 2016, many of them built on language models. We also run local models for our own work, which is where our advice on model choice, hardware and cost comes from.

100+
AI and automation projects delivered
10+
Years delivering AI projects
20M
Tokens a day through one local model, about 15,000 pages

Some of the organisations we have built for

How it works

From a customer email to a clean order

From: orders@northwind-installations.example
Subject: Order for next week Order · 0.97

Hello,

please send us 6 × shower enclosure 90×90, chrome and 2 × shower tray 90×90, white. We need everything by Friday, 14 March.

The rest of the order is in the attached file.

Best regards,
Anna, Northwind Installations

📎 order_4711.pdf · 2 more items

Sales order · draft

Customer
Northwind Installations✓
Line items
8 items, 8 of 8 matched to the product database✓
Delivery date
14 March✓
Delivery address
Missing, flagged for review
Draft sent to order entry · 1 field for a person
−90%Manual intervention in order entry
95%+Product matching accuracy
3 weeksFrom technical review to production

Illustrative example. Figures from the Radaway case study.

Choosing the approach

Prompt engineering, RAG or fine-tuning: which one fits

Most projects do not need a model trained from scratch. We start with the lightest approach that meets the requirement, and move to a heavier one only when your data shows it is needed.

Criterion PROMPTPrompt engineering RAGRetrieval-augmented generation TUNEFine-tuned or custom model
How it works A general model with prompts and output formats built for your task. The model answers from your documents, retrieved at the moment of the question, and names its source. A base model trained further on examples from your own data.
Fits when The task is clearly defined: extraction, classification, summaries. Knowledge changes often and every answer needs a source. Vocabulary is highly specialised, the output style is fixed, or a smaller model has to carry a high volume.
What it needs Good examples and a validation step. Access to your document stores and retrieval tuned to your domain. Enough clean training examples and a test set to measure against.
Effort Lowest Medium Highest
From our work Fr. Meyer’s Sohn: GPT models with prompts tuned for logistics email apoQlar: answers from hundreds of product documents, with source references Arvato Bertelsmann: NLP plus custom models for call summaries

The approaches combine: a fine-tuned model can sit behind a retrieval step, and every one of them needs validation around it. Which mix fits your process is settled in the process analysis, before anything is built. For answers from your own documents, see RAG System Development.

Deployment

Where your model runs is your decision

On-premise, your own cloud tenant, hybrid or a hosted model. The route follows your security requirements and is settled in writing before anything is built.

On-premise

Local open-source models on your own hardware. Documents never leave your network and cannot reach any provider.

Your cloud tenant

Your own cloud tenant, for example on Azure, under your existing contracts and security rules.

Hybrid

Sensitive steps run locally, the rest uses a hosted model. Which step runs where is fixed in the architecture.

Hosted models

The strongest commercial models where they fit. As an OpenAI Select Partner we use them well, and the terms on data use are agreed in writing first.

We run local models ourselves

Three local models are in production at theBlue.ai today. Each was chosen for its task, weighing accuracy, speed, context length, language support and hardware against each other.

  • Gemma 4 26BTender screening: 15 to 20 million tokens a day, about 15,000 A4 pages, with a user waiting for the result
  • Gemma 4 31BPolicy monitoring: about 28 million tokens a day in background jobs, where accuracy matters more than speed
  • Qwen3 30BInternal knowledge chatbot: RAG over our own documentation, on our own GPUs
Read how we use local LLMs

The trade-offs we tell you about

  • Hardware is an upfront investment. It pays off at volume; for occasional use a hosted API can be cheaper.
  • Your hardware sets the ceiling for model size.
  • On the hardest reasoning tasks, leading commercial models can still do better.
  • A local model has to be hosted, monitored and updated, which is ongoing work.

Security and compliance

Your security team sees the data flow before you commit

The data flow is fixed in writing

Phase 1 settles which data goes where, and whether any of it reaches a model provider, before any implementation starts.

GDPR built in

Where personal data is involved, de-identification and anonymisation are part of the system, as in our work for Tirol Kliniken, InSaaS.ai and a pharmaceutical client.

Built for your review

We adapt to your infrastructure and your security review. theBlue.ai works inside the Apollogic group, which is ISO 9001 certified.

Testimonial

What the client says when the work is done

Healthcare · Hospital operations

An AI system that anonymises patient data on the hospital’s own servers

100%Manual anonymisation effort eliminated
On-premRuns on hospital servers, no cloud
Read the case study
The growing need for anonymization had become a time-consuming manual process. Together with theBlue.ai, we were able to transform this challenge into an efficient, AI-powered process, significantly reducing manual effort and relieving the burden on our staff.
Pietro Lucillo, MA IT Project Manager, Tirol Kliniken

How to start

Two ways to start, both small

Neither needs a big contract. You see what is possible and what it takes before you commit to a build.

Free · answer within one business day

Describe your process

Tell us where the manual work sits. We come back within one business day with an initial assessment of whether a language model can help, and a proposal for a 30-minute scoping call.

Describe your process
Fixed price · from €3k

Start with the process analysis

Workflows mapped, your data checked against what today’s models can do, and an architecture proposed with scope, timeline and cost. A standalone engagement with no commitment to proceed.

See how we work
  1. 1
    Process analysisFixed price from €3k, architecture and cost in writing
  2. 2
    Build and integrateMilestone-based, first working components in six to eight weeks
  3. 3
    Go live and handoverDocumentation, training and ongoing support available

FAQ

Questions about custom LLM development

Custom LLM development means adapting a large language model to one company’s documents, vocabulary and processes, and building the system around it: validation, integration into existing software and a deployment that meets the company’s security rules. The adaptation can be prompt engineering, retrieval-augmented generation (RAG), fine-tuning, or a combination. theBlue.ai builds these systems on-premise, in the cloud or hybrid.

Use RAG when the knowledge changes often and every answer needs a source, for example product documentation or internal policies. Fine-tune when the vocabulary is highly specialised, the output style is fixed, or a smaller model has to process a high volume. Many tasks, such as extraction from email, work with prompt engineering alone. We start with the lightest approach that meets the requirement and decide on the data, in the process analysis.

No. For sensitive processes theBlue.ai runs local models on your own hardware, where your documents never leave your network and cannot reach any provider. When we use a cloud provider, we always make sure the option to use your data for training is switched off. With API deployments, your data is not used for training by default. Which route fits is settled before anything is built.

Yes. theBlue.ai deploys on-premise, in the cloud, hybrid or with a hosted model, depending on your security requirements and infrastructure. For Tirol Kliniken the system runs on the hospital’s own servers, and for Fr. Meyer’s Sohn in Docker on the company’s servers. We also run three local models in production for our own work.

Both hosted and open-source models. As an OpenAI Select Partner we use OpenAI’s models where they fit; the Fr. Meyer’s Sohn system uses GPT-3.5 and GPT-4. For local deployments we work with open-source families such as Gemma, Llama and Qwen. The model is chosen per task, weighing accuracy, speed, context length, language support and hardware.

Our systems in production handle German and English, and several handle more: the pharmacovigilance system reads medical texts in German, English, French, Italian and Spanish, and our tender screening works on Polish documents. Language support is one of the criteria when the model is chosen.

First working components typically arrive six to eight weeks into the build. Where a system already exists, it can be faster: we took Radaway’s existing LLM system from technical review to production in three weeks.

The process analysis has a fixed price from €3k and ends with an architecture proposal that states scope, timeline and cost for the build. The build itself is priced in milestones, so you know the cost of each step before it starts. You decide after the analysis whether to proceed.

Usually without starting again. Prototypes that work in controlled conditions and fail in production are a common pattern, and the cause normally sits in a few components: prompts, output formats, validation and edge cases. We review what exists, keep what works and rebuild the rest. That is how Radaway’s system reached production in three weeks.

The system goes live with real data and we monitor it closely, refine it on real-world performance and hand over with full documentation and training. Ongoing support is available, which matters most for local models: they have to be hosted, monitored and updated.

Tell us which process is costing you the most

Describe the process and we’ll come back within one business day with an initial assessment and a proposal for a 30-minute scoping call.

  • Phase 1 is a standalone engagement, with no commitment to proceed further.
  • Senior engineers from day one. No account managers, no handoffs.
  • We integrate, never replace. Your systems stay exactly as they are.

Not sure which process to start with? Describe where the time goes and we work that out together.

* Required fields.

We’ll come back within one business day.